How to Set Up a Vacation Auto-Response in Windows Mail or Outlook Express
- Open Notepad.
- Type the message you want to appear in the body of your autoresponse.
- Select File | Save from the menu.
- Type "Vacation Auto-Reply" under File name:.
- Make sure Text Documents (*.txt) is selected under Save as type:.
- Close Notepad.
- Open Windows Mail or Outlook Express.
- Select Tools | Message Rules | Mail . . . from the menu.
- Go to the Mail Rules tab.
- Click New....
- Make sure Where the To or CC line contains people is checked under Select the Conditions for your rule:.
- Alternatively, you can check For all messages. It usually makes sense to reply automatically only to messages sent directly to your email address, however.
- Under Select the Actions for your rule:, check Reply with message.
- Click on the contains people link under Rule Description.
- Type your email address.
- Click Add.
- If you have more than one address, repeat the previous two steps.
- Click OK.
- Now click the message link, also under Rule Description.
- Select Text (*.txt) from the Files of type: drop-down menu.
- Highlight the "Vacation Auto-Reply" file.
- Click Open.
- Under Name of the rule:, type something like "Vacation Auto-Reply" as well.
- Click OK.
- Click OK again.
To turn off the out-of-office auto-responder without deleting the rule:
- Select Tools | Message Rules | Mail . . . from the menu in Windows Mail or Outlook Express.
- Make sure your "Vacation Auto-Reply" filter is not checked on the Mail Rules tab.
- Click OK.
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